Church Secretary

Job Title

Church Secretary

Reports To

The Church Secretary reports to the Pastor.

Position

The Church Secretary position is a part-time position with expected working hours to be Monday through Thursday, 9am to 2pm.

Job Overview

The Church Secretary plays a crucial role in supporting the administrative functions of the church. Primary functions include managing communication, maintaining records, scheduling appointments and events, assisting with financial matters, and supporting the Pastoral Staff and congregation. The Church Secretary is a point of contact for members and visitors, helping to ensure the smooth operation of the church's day-to-day activities.

Responsibilities and Duties

• Maintains ethics of confidentiality.
• Secretarial duties of this position include answering phones, making appointments for Pastor and Staff, greeting visitors, distributing mail, maintaining church calendar, assisting with typing and mailing correspondence for Pastor and Staff, updating attendance records, preparing weekly church bulletin, assisting Committees, Deacons, and Church Clerk as necessary, and ordering supplies.
• Other responsibilities include maintaining office machines, scheduling building use (for Weddings, Showers, etc.), maintaining Time-Off records for employees, updating membership roll, and maintaining electronic billboard.
• Position will at times require other duties as assigned by the Pastor.

Qualifications

Computer literacy—especially with Office software is required.  Experience in a secretarial or clerical role is preferred.  English language skills are required.  Graphic Design experience is a plus. Candidates should have a warm and welcoming attitude and an ability to interact with others in a kind and uplifting manner.  The Church Secretary’s physical requirements include the ability to lift and carry up to 30lbs.